From Timesheet to Paycheck to Invoice: Where Hours-to-Cash Leaks Happen
A billable hour has a journey. It starts when someone works, gets recorded in a timesheet, passes through approval and payroll, and eventually appears on a client invoice.
From approved work to payment
Turn tracked work into client-ready invoices.
Create invoices from approved project work or free-form items. Add taxes and discounts, send professional PDFs, record payments, schedule recurring invoices, and give clients a focused public view.
Get startedNo credit card required
What your team can do
The workflow, with the details in place.
01
Invoices from project hours or flexible items
02
Taxes, discounts, PDFs, email delivery, and activity logs
03
Manual, partial, and Stripe card payments
04
Recurring schedules, reminders, and public invoice views
What changes
More control, with less reconstruction.
These connected results show how client invoicing carries useful context from the first action through the wider operating workflow.
01Connected result
Faster invoice preparation
Approved project hours and client details flow into invoice review with less reconstruction.
02Connected result
A clearer client experience
Public invoice views present the relevant work, amounts, dates, and status in one place.
03Connected result
Better payment visibility
Invoice states, reminders, and payment records make follow-up easier to coordinate.
Related reading
Guides for client invoicing.
The True Cost of Running Separate HR, Time, Payroll and Invoicing Tools
The real cost of running separate HR, time tracking, payroll, and invoicing tools is not just the four subscriptions. It is the hours spent moving data between them, the errors that creep in from manual re-entry, the billable time that slips through the gaps, and the admin work that grows as you hire.
Common questions
Questions about client invoicing.
Can I create invoices from tracked hours?
Yes. Invoices can be built from approved project hours or from free-form line items, with taxes and discounts added before the invoice is sent.
How are invoices sent to clients?
WorkMentor emails invoices as PDFs and gives each client a public invoice view showing the work, amounts, dates, and status. An activity log records what happened to each invoice.
What payment methods does WorkMentor support for invoices?
Payments can be recorded manually, including partial payments, or collected by card through Stripe. Invoice status and payment records show what has been paid and what still needs follow-up.
Does WorkMentor support recurring invoices?
Yes. Recurring schedules create invoices automatically on a set cadence, and reminders help with follow-up on unpaid invoices.
Which plan includes client invoicing?
Invoice management and client billing are included in the Pro and Enterprise plans, not the Free plan. Pro costs $9 per user per month and starts with a 30-day free trial, with no credit card required.
Connected in WorkMentor
Built to move with the rest of WorkMentor.
The same people and work records continue into these connected product areas, so each handoff keeps the context your team already created.
Current workflow
Client invoicing
From approved work to payment
Connection 01
Projects and timesheets
Plan projects, assign teams, capture time, review hours, and keep delivery connected to client work.
Connection 02
Expenses & Petty Cash
Manage expenses, vendors, petty cash, supporting files, permissions, and operational reports.
Connection 03
People operations
Profiles, roles, documents, reporting lines, locations, and employee lifecycle data stay connected.